Frequently Asked Questions

Is compensation offered? 
Resident Tutors and Proctors are provided with a suite and a limited meal plan (meal plans vary by House and in the Yard), however generally no other financial compensation is offered. In the Yard, partners in residence share one meal plan unless both partners serve as Proctors. Meal plans in the Houses vary by House.
 
Stipends may be available for Resident Tutors who take on additional responsibilities in the Houses (e.g. librarian, Senior Resident Tutor, web manager, fellowship adviser, etc.).
 
What types of accommodations are provided? 
Accommodations throughout the Houses and Yard and are as varied as the architecture of the buildings. It is not uncommon for Resident Tutors and Proctors to live in suites without kitchens. In many dorms in the Yard and in some Houses proctors and tutors share hallway bathrooms with students. 
 
What type of training is provided? 
New Resident Tutors and Proctors attend an extensive orientation program prior to the start of each academic year. Ongoing staff meetings and professional development opportunities exist during the academic year as well. View the training schedule.
 
When am I required to be in residence? 
Resident Tutors and Proctors are expected to be in residence from the beginning of training through Commencement (for Resident Tutors) or first-year student move-out at the end of May (for Proctors). Expectations regarding required meetings, specific required residence dates, and time away from the dorm or House are set by the First-Year Experience Office or the individual House. 
 
Is there a required time commitment? 
Proctors are generally expected to give a two year commitment. Although there is not a formal requirement for Resident Tutors the average duration of a Resident Tutor is around 3 years.
 
Can I have pets on-campus? 
Yes, tutors and proctors are allowed to have pets on campus.

Are resident or non-resident tutor positions available in the Dudley Community?

Yes. Dudley serves off-campus students as well as on-campus students who live in the Dudley Co-op or who are Visiting Undergraduate Students (VUS) studying at Harvard for a term or There are two Resident Tutors assigned to the Co-op and one to two Resident Tutors assigned to the VUS program.

Resident Tutors at the co-op help support the community as a whole and the individual students in residence. They get to know the students and join in dinners and community events, advise students on general academic and personal issues, support students experiencing difficulty, help with issues of co-op governance, and communicate and enforce the rules of Dudley and the college. Resident Tutors also participate in the broader Dudley community by attending regular events and staff meetings. The Co-op is a great place for people interested in living in this kind of intentional community. More information about the Dudley Co-Op may be found here:https://dudleyundergrad.harvard.edu/co-op

Resident tutors working with the VUS advise students on course selection and general academic and personal issues, help students adjust to Harvard and to the US, support students experiencing difficulty, plan social events, and communicate and enforce the rules of the VUS program and the college. Resident Tutors also participate in the broader Dudley community by attending regular events and staff meetings.

Dudley also has a large number of non-resident tutors that serve as advisers to sophomores, VUS and off-campus students and take on specialty tutor roles in the house.

To apply for any of the Dudley positions, please use the resident tutor application and select Dudley as an option, and Dudley will follow up to ask more about which positions you may be interested in. After the residential tutor application closes, direct inquiries about open positions to ududley@fas.harvard.edu.

How do I apply? 

The application launches every year on the last Thursday in November and may be accessed here.  Applications are only accepted through the online process.
 
What is the application deadline? 
Proctor applications are reviewed on a rolling basis, however priority will be given to those applicants who submit their application materials by 12 PM EST on Tuesday, January 1, 2019.  The priority deadline for Resident Tutor applicants is 9 AM EST on Tuesday, January 29, 2019.  Individual Houses may still consider applications submitted after this deadline, depending on vacancies.
 
When will I receive a decision? 
Application decisions will be communicated to Resident Tutor and Proctor applicants between late March and early April.
 
What application materials are required?
Depending on the position you are applying for, the required application materials will vary.  
 
Resident Tutor applicants are required to submit an online application, including attaching a current copy of their CV/resume, cover letter and listing two references with contact information (letters of recommendation are not required for Resident Tutors).  Applicants for Proctor positions should refer to the First-Year Experience website for information on what application materials are required.
 
All applicants are subject to a background check by FAS Human Resources.
 
Can I apply for both the Resident Tutor & Proctor positions?
 
Yes. There are individual applications for each position, with separate deadlines.  To apply for both positions, you will need to submit both applications.
 
I'm a Harvard employee. Am I eligible to be a Tutor or Proctor?
Yes. Employees must be working a minimum of half-time and in an exempt position.  Exempt-level employees are not covered by the Fair Labor Standards Act concerning hours worked, meaning that they are not paid hourly and are not eligible for overtime.  If you are unsure if your position is exempt or non-exempt please consult with your supervisor or HR representative.
 
Can a student from any Harvard graduate school apply? Do you hire Master's degree students as well as Ph.D. students? International students? 
Yes.  Eligibility requirements include enrollment as a degree candidate in a Harvard graduate or professional school or a minimum of half-time employment in the University in an exempt position.  We welcome international students to apply who meet the previously mentioned criteria.  
 
How do I officially represent my department as a Resident Tutor? 
Resident Tutor applicants should contact the Director of Undergraduate Study in their department to inquire about this opportunity.
 
I won’t find out if I was admitted to my program until after the deadline. Can I still apply? 
It is not encouraged and not common for first year graduate students to serve as Tutors or Proctors.  An appointment will not be offered until appropriate University affiliation is established and confirmed. 
 
Can my partner also apply to be a Resident Tutor or Proctor? What does he or she need to submit? 
Yes. If a partner is also applying, your information must be submitted within the same application.  Once you indicate you are applying as a couple the application will include space for both individuals.  An application can be saved and submitted at a later date. 
 
If one partner has a HUID then both can apply on the application.  If neither has a HUID then applicants can obtain an “XID” prior to applying. The instructions for obtaining an XID are on the landing page of the online application.
 
Do positions ever become available over the summer? 
Many Houses and the First-Year Experience Office maintain a wait list, in the event an unexpected vacancy arises over the summer months.